Backing up your SharePoint data – explained
Anycloud backup for Microsoft 365, includes comprehensive coverage for Microsoft SharePoint – a web-based platform for collaboration and document management. Widely adopted by organizations around the world, SharePoint enables secure storage, organization, sharing, and access data. As an integrated part of the Microsoft 365 solution, SharePoint integrates with multiple Microsoft solutions, enhancing productivity and collaboration. In Microsoft 365, the responsibility for the access and control of the data lies with the user, not Microsoft. This highlights the importance of backing up your Microsoft data away from the Microsoft environment for a more secure storage of your data. Our ACB365 solution keeps your Microsoft data out of the Microsoft environment, providing you with a reliable and user-friendly way to manage and safeguard your data away from Microsoft.
How to back up your SharePoint data
When backing up your SharePoint data with our ACB365 solution, you can do so in two different ways: By using Entire SharePoint Job or SharePoint Group backup. Let’s go through the two options to clarify the differences.
When to use Entire SharePoint job
An Entire job for SharePoint covers all SharePoint job sites within your Microsoft 365 tenant, ensuring data is included without the need to specify each site individually. This reduces the risk of losing critical data, and reduces the time spent on administration of managing individual permissions, and backup configurations. Furthermore, you will not need to manually update the backup job when new sites or users are added to your organization.
Entire SharePoint job step-by-step
- Access the Anycloud Backup for Microsoft 365 portal.
- Create a new backup job by clicking on “+ New backup job” and selecting “Entire”.
- Choose SharePoint and pick either personal SharePoint included, or not.
- Choose a starting time for the backup job and choose the desired retention period.
Once the Entire SharePoint job has been created, access the job info of the job by clicking the magnifying class in the info tab. From here, you can add group exclusions to the job. In case you have a group of users you do not want to back up, likewise with SharePoint backup, you can choose to exclude specific sites or Personal SharePoint sites.
When to use SharePoint Group backup
In case you want to set up a SharePoint Group backup job, it is important to ensure that the necessary permissions are granted to users/accounts involved in the backup. Proper permissions ensures that all intended SharePoint sites are included in the backup, without the need to add them individually. In this case, the recommended permissions are to assign users included in the backup. It is crucial that the users have the appropriate permissions for their accounts and SharePoint sites to ensure that they are included in the backup.
Group SharePoint job step-by-step
- Access the Anycloud backup for Microsoft 365 portal.
- Create a new backup job by clicking on “+ New backup job” and select “Group”.
- Next, select the groups you want to back up.
- Select the starting time of the job.
- Choose a name of the job and select the desired retention period.
- At last, check the products you want to have backed up with the Group backup job.
What is personal SharePoint and when to use it?
Personal SharePoint site backup might be used when specific users need to ensure that their personal documents and tasks are backed up. It is important to consider whether these personal sites contain critical data that needs to be protected. Personal sites do often not contain important company data – in this case, it might not be necessary to back them up with your SharePoint backup.
Following this guide, your SharePoint data is secured in a cloud-2-cloud environment, ensuring compliance and data security.
Among the Microsoft 365 services, that are included in our ACB365 solution, you also find Exhange, OneDrive for Business, and Teams. Get more insight into our backup solution by exploring here.
